AVA Club Forms

In most cases you may complete a form by using the computer keyboard. The form can be saved as a document file and attached to an e-mail for forwarding. Also, you may print a copy of the completed form and mail it or fax it. For forms that must be signed, simply fill/save/print and then sign the form for mailing. It may be scanned for e-mailing or faxed. We want to make all AVA forms interactive, up-to-date and user friendly for all clubs. If you have any questions or suggestions, please e-mail: AVA Webmaster. Thank you. The forms are in "pdf" format and will require that "Adobe Acrobat Reader" be installed on your computer to use them. If you don't have Adobe Acrobat Reader, you can download it free here. You may open these forms, then print the form.

Other forms are either sent at the appropriate time, or do not apply to clubs. Some forms that Regional Directors and National Officers use, such as the Event Sanctioning Request Fund Raising Form 402SE are not listed in this area. They can be found in the Board of Directors Handbook.

Form Number	Title/Instructions	Date
Certificate of Liability Insurance	Certificate of Liability Insurance The general Certificate of Liability Insurance provided to clubs for their events.	2024
Annual Financial Report - AVA Form 102C3F DECFYE Annual Financial Report - AVA Form 102C3F JUNFYE	Annual Financial Report Due after July 1 each year, no later than November 15 President and Secretary must sign form. Both pages must be sent to AVA Headquarters. Fill/Save/Print/Sign, Mail or Scan/Fax or Scan/Email to National Office.	December 2020
Application for Club Membership - AVA Form 201 New Club Requirement Checklist	Application for Club Membership New Club Requirement Checklist Fill/Save/Email Attach	July 2025
AVA Athletic Waiver AVA Athletic Waiver - Spanish	Amateur Athletic Waiver and Release of Liability for Events	July 2022
AVA Release of Liability For Minors AVA Release of Liability For Minors - Spanish	RELEASE OF LIABILITY ASSUMPTION OF RISK AND PHOTO LIABILITY RELEASE FOR MINOR PARTICIPANTS This form is to be completed by a parent or guardian for minors who particapate in any AVA events.	July 2022
Certificate of Insurance Application for Additional Insured - AVA Form 403	Certificate of Insurance Application for Additional Insured Property owners only along event route, start, registration and finish. No co-sponsors. Used to request an additional insured on a Certificate of Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior to need by date or $15.00 if less than 60 days.	July 2025
Club Deactivation Requirement Checklist	Club Deactivation Requirement Checklist Fill/Save/Email Attach	November 2021
Club Support Form	Club Support Form	June 2020
Event Brochure Checklist	Event Brochure Checklist Clubs/Region Directors use to evaluate each event brochure before it is printed and distributed.	January 2023
Event Registration Log - AVA Form 900A - AVA Form 900B	Event Registration Log To register participants at year Round Events Save/Email Attach	May 2024
Incident Report Form - AVA Form 403IR	Incident Report Form To report accidents that occurred during a sanctioned event. Fill/Save/Email Attach	February 2021
Insert Card	Printable Insert Cards	July 2020
National Physical Fitness & Sports Month Patch	NPFSM Patch - Club Order Form request 30 days prior to event Fill/Save/Email Attach	January 2022
National Volkssport Month Patch	NVM Patch - Club Order Form request 30 days prior to event Fill/Save/Email Attach	July 2019
Proposed Agenda Item Form	Proposed Agenda Item Form Fill/Save/Email to Regional Director	February 2015
Proposed Bylaws Amendment Form	Proposed Bylaws Amendment Form	January 2019
Recognition Awards Nomination - AVA Form 302 Checklist	Multi-Use Nomination Form for: Hall of Fame Nomination For convention used to make a nomination for the Hall of Fame Distinguished Achievement Nomination For convention used to make a nomination for the Distinguished Achievement Award Trailblazer Award Nomination Used to make a nomination for the Trailblazer Award Ted Ballman Memorial Youth Award Used to make a nomination for the Ted Ballman Memorial Youth Award. Submit no later than November 1 to Regional Director Fill/Save/Email Attach	July 2025
Regional Awards Recognition Nomination - AVA Form 303 Checklist	Nomination Form for: Commendable Service Award Used to make a nomination for an Individual. Meritorious Service Nomination Used to make a nomination for an Individual with at least 5 years of outstanding service and support to AVA volkssporting. *Certificate of Appreciation Nomination Used to make a nomination for any Business or Organization, which has made significant contributions toward the goals of AVA. Fill/Save/Email Attach	January 2021
Special Program Income Submission Form	Special Program Income Submission Form Point of Contacts for Special Programs use this form.	April 2013
Special Program Alternate Agreement	Special Program Alternate Agreement Any club proposing a new program must complete and send with their packet with original signatures. Special Programs Policy 4:05 C.2.	November 2016
The American Wanderer (TAW) Advertising Packet - AVA Form 907	TAW The American Wanderer Advertising Packet Includes Specifications, Rates, Distribution and Agreement. Fill/Email and Attach Ad Copy	January 2021

AVA Club Forms

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Title/Instructions

Date