AVA Club Forms
In most cases you may complete a form by using the
computer keyboard. The form can be saved as a document file and attached
to an e-mail for forwarding. Also, you may print a copy of the completed
form and mail it or fax it. For forms that must be signed, simply fill/save/print
and then sign the form for mailing. It may be scanned for e-mailing or faxed.
We want to make all AVA forms interactive, up-to-date and user friendly
for all clubs. If you have any questions or suggestions, please e-mail:
AVA Webmaster. Thank you. The forms are in "pdf" format and
will require that "Adobe Acrobat Reader" be installed on your computer to
use them. If you don't have Adobe Acrobat Reader, you can download
it
free here. You may open these forms, then print the form.
Other forms are either sent at the appropriate
time, or do not apply to clubs. Some forms that Regional Directors and National
Officers use, such as the Event Sanctioning
Request Fund Raising Form 402SE are not
listed in this area. They can be found in the Board of Directors
Handbook.
Form Number |
Title/Instructions |
Date |
| 2020 World Walk Day Certificate Pre-Order Form |
2020 World Walk Day Certificate Pre-Order Form All orders must be received by Midnight April 5, 2020. Sanctioned traditional walks & guided YRE walks from May 2-10 2020 Sanctioned traditional events will automatically have a WWD slug sent. Send in one form per event for certificates. |
November 2020 |
|
Certificate of Liability Insurance |
Certificate of Liability Insurance
The general Certificate of Liability Insurance provided to clubs for their events. |
2024 |
| 2024 Start Point Book Pre-Order Form |
2021 Start Point Book Pre-Order Pre-Orde deadline no later than midnight September 30 (Deadline necessary for Publisher) |
August |
|
Annual Financial Report Due after July 1 each year, no later than November 15 President and Secretary must sign form. Both pages must be sent to AVA Headquarters. Fill/Save/Print/Sign, Mail or Scan/Fax or Scan/Email to National Office. |
December 2020 | |
|
Application for Club Membership New Club Requirement Checklist Fill/Save/Email Attach |
February 2021 | |
|
|
Amateur Athletic Waiver and Release of Liability for Events
|
July 2022 |
|
RELEASE OF LIABILITY ASSUMPTION OF RISK AND PHOTO LIABILITY RELEASE FOR MINOR PARTICIPANTS
This form is to be completed by a parent or guardian for minors who particapate in any AVA events. |
July 2022 | |
|
Certificate of Insurance Application for Additional
Insured Property owners only along event route, start, registration and finish. No co-sponsors. Used to request an additional insured on a Certificate of Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior to need by date or $15.00 if less than 60 days. |
February 2021 | |
| Club Deactivation Requirement Checklist |
Club Deactivation Requirement Checklist Fill/Save/Email Attach |
November 2021 |
| Club Support Form |
Club Support Form |
June 2020 |
|
Event Brochure Checklist |
January 2023 | |
|
|
Event Registration Log To register participants at year Round Events Save/Email Attach |
May 2024 |
|
Event Sanction Worksheet Fill/Save/Email Attach |
February 2010 | |
|
Walk Together Patch Consignment Order Form Fill/Email Attach |
July 2019 | |
|
Incident Report Form To report accidents that occurred during a sanctioned event. Fill/Save/Email Attach |
February 2021 | |
| Insert Card | Printable Insert Cards | July 2020 |
| National Physical Fitness & Sports Month Patch |
NPFSM Patch - Club Order Form request 30 days prior to event Fill/Save/Email Attach |
January 2022 |
|
National Volkssport Month Patch |
NVM Patch - Club Order Form request 30 days prior to event Fill/Save/Email Attach |
July 2019 |
| Proposed Agenda Item Form |
Proposed Agenda Item Form Fill/Save/Email to Regional Director |
February 2015 |
| Proposed Bylaws Amendment Form | Proposed Bylaws Amendment Form | January 2019 |
|
Multi-Use Nomination Form for: *Hall of Fame Nomination For convention used to make a nomination for the Hall of Fame *Distinguished Achievement Nomination For convention used to make a nomination for the Distinguished Achievement Award *Trailblazer Award Nomination Used to make a nomination for the Trailblazer Award *Ted Ballman Memorial Youth Award Used to make a nomination for the Ted Ballman Memorial Youth Award. Submit no later than November 1 to Regional Director Fill/Save/Email Attach |
January 2021 | |
|
|
Nomination Form for: *Commendable Service Award Used to make a nomination for an Individual. *Meritorious Service Nomination Used to make a nomination for an Individual with at least 5 years of outstanding service and support to AVA volkssporting. *Certificate of Appreciation Nomination Used to make a nomination for any Business or Organization, which has made significant contributions toward the goals of AVA. Fill/Save/Email Attach |
January 2021 |
|
Special Program Income Submission Form Point of Contacts for Special Programs use this form. |
April 2013 | |
| Special Program Alternate Agreement |
Special Program Alternate Agreement Any club proposing a new program must complete and send with their packet with original signatures. Special Programs Policy 4:05 C.2. |
November 2016 |
|
TAW The American Wanderer Advertising
Packet Includes Specifications, Rates, Distribution and Agreement. Fill/Email and Attach Ad Copy |
January 2021 |